Privacy Notice

1. Who We Are

Stockbridge Pipe Band is a voluntary community pipe band based in Edinburgh, Scotland, registered with the Royal Scottish Pipe Band Association. For the purposes of UK data protection law, we are the data controller in respect of any personal information you provide to us through this website.

2. What Information We Collect

We only collect personal information that you actively provide to us through the enquiry forms on this website. Depending on the form you complete, this may include:

• Your name
• Your email address
• Your phone number
• Event details (date, venue, type of event, duration)
• A budget indication (optional)
• Age range (membership enquiries only)
• Musical background and experience (membership enquiries only)
• Any additional information you choose to include in a free-text message

We do not use cookies, tracking scripts or analytics tools on this website, and we do not collect any information passively from visitors. The only exception is that this website loads fonts from Google Fonts, which means your browser makes a request to Google's servers when you visit - this is standard practice and Google's own privacy policy applies to that interaction.

3. Why We Collect This Information

We collect personal information for two purposes only:

• Booking enquiries - to respond to requests to hire the band for weddings, corporate events and other engagements, and to provide a quote and confirm arrangements.
• Membership enquiries - to follow up with people interested in joining the band and to direct them to the right contact within the band.

The lawful basis for processing this information is legitimate interests, specifically, our legitimate interest in responding to people who have contacted us, and in some cases the steps taken prior to entering into a contract with us.

4. How Your Information Is Handled

Form submissions on this website are processed by Formspree, a third-party form handling service. When you submit a form, your data is transmitted securely to Formspree's servers and forwarded to us by email. Formspree acts as a data processor on our behalf. You can read Formspree's privacy policy at formspree.io/legal/privacy-policy.

Once received, your information is handled by members of the Stockbridge Pipe Band committee. We do not sell, rent or share your personal information with any other third parties.

5. How Long We Keep Your Information

We retain enquiry information for up to 12 months from the date of receipt, or until the purpose for which it was provided has been fulfilled, whichever is sooner. Booking-related correspondence may be retained for longer where required for contractual or accounting purposes.

6. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

• Right of access - you can ask us what information we hold about you.
• Right to rectification - you can ask us to correct inaccurate information.
• Right to erasure - you can ask us to delete your information where there is no longer a legitimate reason to hold it.
• Right to restriction - you can ask us to limit how we use your information.
• Right to object - you can object to us processing your information on the basis of legitimate interests.

To exercise any of these rights, please contact us at info@stockbridgepipeband.com. We will respond within one month.

7. Complaints

If you are unhappy with how we have handled your personal information, you have the right to lodge a complaint with the UK's data protection supervisory authority, the Information Commissioner's Office (ICO), at ico.org.uk or by calling 0303 123 1113.

8. Changes to This Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page with an updated date at the top.